Student Quick Search
You can quickly select a student and view their record without conducting a search using the Select Student pull-down available at the top-left corner of every screen, including the Portal page. The pull-down displays students from all of teachers' active sections.
The Search Results tab is selected by default. To use the filters and results of your last student search, leave the tab selected. If a student or user search has not recently been conducted, the Search Results tab does not display. Click the Search Results tab to remove the Search Results from your latest student search. Once, disabled, the tab turns gray.
Scroll through the listed students for the student you want or start typing the first name, last name, or student ID in the Filter... text box, then click the student name to open the record. Once the student record is in open in Student Info, the pull-down reflects the selected student information along with additional features:
- Hover over the student's photo to view additional student information.
- Click the blue envelope icon to message the student via the Communication screen.
- Hover over alert icons for additional information. Click alert icons to open the screen, tab, and field for which the information is housed.
- Click the red and white X to close the student and navigate to the main Student Info screen where you can conduct a search or pick a new student from the Simple List.
- Click the left and right arrow to navigate to the previous (left) and next (right) student in the list.
- Click Back to Search Results to return the latest search results screen.
The Find A Student module provides a search text box to pull up student records directly from the Portal page.
To conduct a search from the Portal, enter search criteria in the provided text box, such as name or student ID, then select a category from the category menu pull-down in order to select the information you need based on the selected screen/information.
Pull-down options include: Absences, Activities, Add Referral, Demographics, Enrollment, Grades or Course History, Grad Reqs, Referrals, Requests, Schedule, SSS, Standard Grades, and Test History.
After all your selections are made, click Search to generate a list of students matching your search criteria. Once a search is conducted with a category selected from the pull-down, the selection will remain as a default until changed to conduct a new search.
A Simple List will display containing your search results.
The simple list will only contain the students first and last name. You can update your preferences to add grade level, student id, photo, and alert icons. To add these additional fields to your simple list, navigate Users > My Preferences> Student Listing. Check the boxes next to any additional options you would like to add to your simple list. Click Save.
After making the changes in the preferences the simple list will now display the additional fields you selected.
An alert icon is a small image that has been added to Focus by your district to indicate if a student meets the criteria for a specified data set. For example, if a student is receiving ESE services, they may have an alert icon attached to their record. Having the alert icon lets users like teachers and administrators easily identify select sets of students.
To show alert icons in your student lists navigate to Users> My Preferences> Student Listing and check Display Alert Icons in Student Lists.
Customized Student List
A customized list is a list of fields that each user can select to display every time a student search is performed. To set up the customized list fields, navigate to Users > My Preferences> Columns in Student Lists.
Here you will see a list of student fields available to include in your customized list. Check the box next to each field that you would like to display on your customized list. When you are finished adding fields click Save.
You can also set your customized list to display by default every time you perform a student search. To do this navigate to Users > My Preferences > Student Listing. Check the box next to Display Customized List by Default. Click Save.
Next time you generate a student list your customized list will display automatically and include the fields you added.
Individual Student Record
From the search screen you can either click on the student’s name to access the student’s individual information or use the small arrow next to the student photo to jump to a specific area on the students record.
Categories display on the left side of the screen. There is top category in the left menu called Primary Info which contains basic student information like the name, username, password etc. Click on the category title to access the fields that are stored under the selected category.
Click the grey arrow to the right of the categories to collapse the category list. Click the arrow again to restore them.
To navigate to the next or previous student's record, click the left or right blue arrows at the top-left corner of the screen. A gray arrow indicates you are at the beginning or end of the list of students, and therefore cannot advance to the next student in the list.
Click the Back to Search Results icon to return back to the list of students if you had previously conducted a student search.
Click the red and white X to close the student and navigate to the main Student Info screen where you can conduct a search or pick a new student from the Simple List.
You will notice when you are viewing a student record that there are several grey sub-menus in the middle of the page. The number of options you see depends on your level of access in Focus.
Click on these menus to display information about the current student you are viewing. For example, if you click on the enrollment sub-menu you will see enrollment data specific to the student you are already viewing or if you click on grades you will see grades information for the student you are already viewing.
The difference between the grey sub menus and the main menus at the top of the screen is that the main menus at the top of the screen are used for general navigation in Focus and the grey menus are specific to the student you are viewing at the moment.