Overview
Immunization can be entered manually or by using the Florida Shots Integration. The Florida Shots Integration feature imports immunizations from FLShots to students' immunization records. This article covers entering immunization using these methods.
Entering Immunizations
After you have enrolled a student in your district it is very important to go to their student record to make sure all the required immunizations have been entered or imported.
From the students record, click on the immunization tab on the left side of the screen.
Here you will see any existing immunizations. You can manually enter the student’s immunization records using the available fields or click Import from Florida Shots. Clicking Import from Florida shots will go to the states shot database and import any records on file for this student.
The feature sends the following patient (student) information to FLShots:
- Social Security Number (Medical Record Number or State Immunization Identifier)
- Name (First, Middle, Last)
- Date of Birth
- Gender
- Address (Primary)
A student’s social security number (SSN) will return an exact match. If the SSN is not provided, a match is made on Name, Date of Birth, Gender and/or Address. If a high-confident match is found, the immunizations are automatically imported without further input from the user. If a match is not high-confident, the end-user will choose from the available student(s). Selecting from the student(s) will resend the student information to FLShots and import the immunizations. If no student is found, the feature will return no matches.
State Immunization Identifier is a system field to help with an exact match when no social security number is entered in Focus. When utilized, this unique ten digit ID provided by Florida Shots can serve as an alternative to the student's social security number for uniquely identifying students when importing immunization records with Florida Shots. This number will have to be entered manually into the new field and will return an exact match for the given student.
If a match is found a match screen will display.
Confirm the students identify and click on the match screen to import.
After the records are updated you will receive a confirmation message.
Once all the immunizations have been added, click save.