Overview
There are two reports built into Focus that provide enrollment information. The Add/Drop Report and the Enrollment Discrepancies Report.
Add/Drop Report
The Add/Drop Report is used to track students enrolled and students withdrawn during a set timeframe.
From the Students menu, click Add/Drop Report.
From the Add/Drop Report screen, set a time frame by clicking the month, day, and year pull-downs. You can also click the calendar icon to select a date.
If you have access to multiple schools, you can select the All Schools check box to pull data from all accessible schools.
When a time frame has been set, click the Go button to update the data.
The Add/Drop Report displays the Student name, Student ID, School, Grade Level, Enrolled date and/or Dropped date, and the Reason for the add or drop, such as (E02) Transferring from a public school out of district but in the state. Also included are Prior District and Focus Transfer information.
Enrollment Discrepancies
The Enrollment Discrepancies report helps to identify and correct enrollment errors that may affect data and state extracts as well as the calculation of attendance. Errors displayed for review and modification include Missing/Incorrect Attendance Calendars, Missing/Incorrect Grade levels, and All Enrollment Records Marked as Second School. There should be no records displaying on this report.
From the Florida Reports menu, select Enrollment Discrepancies.
The Enrollment Discrepancies report will only be pulled for the school in the top right of the screen. If you have access to multiple schools, you can select the Include All Schools check box to pull data from all accessible schools.
The information at the top of the screen explains the purpose of this report, which is to attempt to identity and correct enrollment errors that may skew the results.
The report displays the Student ID (Local), Student ID (State), Student Full Name, Enrolled School, Enrollment Start Date, Enrollment End Date, Current Grade Level, Enrolled School Grade Level(s), the Current Calendar, Enrolled School Calendar(s), and whether the school listed is the Second School.
The Student ID (Local) column lists the students' IDs, which also serve as links to the students' records. Click the Student ID number to open the Student Info screen as shown below.
The values listed in the Current Grade Level and Current Calendar columns are able to be updated with the pull-down menus located in the corresponding Enrolled columns: Enrolled School Grade Level(s) and Enrolled School Calendar(s). Note: The pull-down menu is available only if the current value for that field differs from the expected value or if the value missing, providing an opportunity to resolve the discrepancy.
Clicking on the value displayed in the Second School column displays a check box that toggles between Yes and No to set a school as secondary, or not.
Click Save to finalize any adjustments made.