Overview
Re-enrollment forms allow parents to update information in Focus through required or available forms. Districts can decide which fields they would like parents to verify/update on their re-enrollment similarly to what they have done in prior years on paper. For example, most re-enrollment forms contain the fields for the home phone, parent phone number and other emergency contact information.
Districts can choose to make the re-enrollment form required, forcing parents to verify/update information before they can access their student’s information in Focus. If the re-enrollment form is not required, the form will appear on the Focus portal under Available Forms.
Forms can be published for a specific timeframe or available all year long.
During the set-up process districts can decide if they would like change requests to be auto approved or if they would like each school’s staff to approve change requests as parents submit them.
There are many benefits to implementing required re-enrollment forms in your district.
- Allowing the parents to submit changes to contact information electronically makes it easy for them to do on the go through the mobile app or desktop rather than waiting for a form to be sent home.
- Schools simply approve changes electronically rather than manually reviewing each paper form.
- The electronic re-enrollment form frees up time for both the nurse and data entry staff since data is updated in real time in one central location, Focus.
Re-enrollment form
The district and school decide what information should be updated every year. The information requested is usually address, emergency pick up contacts, phone numbers and email addresses. The re-enrollment form is created and maintained by district staff.
Once the form is created, the school / district will publish the form to students and/or parents.
There are two ways the form can be published:
1. Required Form- If the re-enrollment form is published this way the parent will be unable to view any of the student’s information until the parent reviews the re-enrollment form and submits the form.
2. Available Form- If the re-enrollment form is published this way the parent will need to go to Forms Summary, select the form, fill it out and submit electronically. They can view student information without submitting the re-enrollment form, as it is not required.
No matter which way the form is distributed, parents will need to review the information shown and update each field as applicable.
When they are done making changes on all pages they must click Submit and Finish.
Parent View
Once the changes have been processed (see Re-enrollment Processing) the parent gets a portal alert notifying them that their changes have been processed.
Clicking on the alert displays a summary of their processed changes.
Parents can click View Changes to see additional details about the approval or denial.