WDIS Automated Processes (Assign LCPs) Job

Overview

Each night, Focus automatically runs a job in Setup > Scheduled Jobs called WDIS Automated Processes (Assign LCPs). This job will:

1. Assign a unique FLTESTID to each Adult Ed test history record,
2. Calculate the AEFL score type,
3. Update the schedule fields Adult Educational Functioning Level Subject Area, 
4. Update the schedule fields Pre-Test ID (1-3), 
5. and update the schedule fields  Post-Test ID (1-3) 

The job only updates scheduled records for the specified year indicated in the Scheduled Job setup. 

There are several settings that impact how the WDIS Automated Processes (Assign LCPs) works. This article explains those settings and their impact.

NOTE: This job must be updated each school year after you pull your Survey S site.  See below section on "Scheduled Job Settings" for details.

Survey Dates

Under Florida Reports > Florida Reports Setup > Survey Dates, properly set all WDIS Survey Dates for the applicable school year.  This is how the job determines which schedule records to evaluate respective of each survey.

District Options

Under Florida Reports > Florida Reports Setup > District Options, set the timeframe that FOCUS should consider when associating historical tests to relevant schedules for Adult Educational Functioning Level assignments.  Using the example below, FOCUS will look for an appropriate test history record with an administration date of up to 1 year prior to the schedule start date to use as the "Pre Test ID" and AEFL on the schedule.

Scheduled Job Settings

Under Setup->Scheduled Jobs->WDIS Automated Processes (Assign LCPs), set the desired school year for which schedule information should be assigned and click "Save."  

NOTE that this job will POPULATE the WDIS AEFL Schedules report nightly for the respective school year and must be adjusted once you pull your survey S site as you prepare to review data for the new year Survey F period.  See the WDIS Surveys article for more information.

Specifically:

• Survey S site is created = change your production job to calculate for Survey F for the appropriate year.
  Since there is no preliminary survey for summer, this will allow you to review and correct errors in production until your Survey F site is pulled and the job on production is updated to calculate for Survey W in preparation for sending G from production.

Pre and post test information is only populated nightly for the schedule and assessment records that are active within the default date range of the each survey windows that fall within the selected school year.

Reviewing WDIS AEFL Schedules

WDIS AEFL Schedule information that will be reported in surveys is located under Florida Reports->AEFL Schedules.  Users must have the profile permission for view (and edit if applicable) under Menu->Florida Reports.

Troubleshooting WDIS AEFL Schedules

It is recommended that system administrators have view and edit access to WDIS Automated Processes, which adds a link to the WDIS AEFL Schedules report titled "Run Job" that will run the Assign LCP job on demand for any desired students.  You may grant this to your school level registrar as desired.

The permission for Insert Records is not recommended unless used as a temporary override for a FOCUS known bug.  Considering the complexity of AGE testing requirements, districts should depend on the automated FOCUS job to link the appropriate pre and post test to the AGE schedule record.

Database Error on Assign LCPs Job

If you get a database error on the Assign LCPs job we recommend checking the report under PAEC Reports > MIS > Data Validation > Assessment - Find Bad WDIS Florida Test ID - This report will identify bad data manually entered into the Florida Test ID field on the test history record. This field should never be populated by a user if using the Assign LCPs job, as the job field is populated if null when the job is ran and it requires any values present to be non numeric.