Overview
The Master Schedule Report provides a complete overview of the courses and sections that make up the school's master schedule. Edits to course and section fields can be made directly on the report, and the Mass Update feature can be used to make edits to multiple courses and sections. Customized versions of the Master Schedule Report can be created by applying filters and saving that version of the report.
Using the report
To access the Master Schedule Report navigate to Scheduling > Master Schedule Report.
There are several tabs accords the top of the report.
- Sections - The Sections tab displays section information for the sections set up at your school. Changes to the section information can be made directly on the report.
- Courses - The Courses tab displays course information for the courses set up at your school. Changes to the course information can be made directly on the report.
- Co Teacher Sections - The Co-Teacher Sections tab displays any sections that have co-teachers. Changes to the co-teacher fields can be made directly on the report.
- Linked Sections -The Linked Sections tab displays any parent/child sections that are set up at the school, such as elementary school homeroom sections that are linked to academic courses and specials, or secondary sections that are linked together like Economics and Government. Only the Take Attendance and Graded fields can be edited on the parent section or linked section on the report.
- Inclusion Sections-The Inclusion Sections tab displays any inclusion sections set up at the school with the setup fields from the Inclusion tab in Courses & Sections. Changes to editable fields can be made directly on the report
Use this report to see a summary of all of your course and section fields.
* Make sure to click Show Florida Fields to ensure you can view/edit important state reporting fields.
For a complete listing of Florida Fields and their descriptions, click here.
Users with the profile permission "Allow Deleting Sections" for the Master Schedule Report have the ability to delete sections in the upcoming school year. The ability to delete sections is removed once the new school year begins.
Filtering the Report
The Filters feature is used to filter the report based on data in a particular column. Filters are available in each tab of the report.
First, select the tab you would like to view.
Click Filter so that it says Filter: ON.
Filters display above the columns that are able to be filtered.
In the filter text box, begin typing the filter criteria. The report will filter as you type.
Click the down arrow to select a filter option.
To add an additional filter to a column, click the green plus icon. To remove a filter from a column, click the red minus sign.
Saving Filtered Report
After filtering the report, the report can be given a title and saved. Once saved, the report is available in a pull-down on the Master Schedule Report screen, along with the Default report, and can be re-run as needed. The saved report is also available in the Reports menu under My Reports, and in the Saved Reports screen, where it can be shared with other users if you have permission to publish reports.
After filtering the report, click the Save icon. In the pop-up window, enter a Report Name and click Save.
The saved report is now available in the pull-down, along with the Default report.
If you make additional changes to the saved report, click the up arrow icon to update it.
To delete a saved report, click the trash can. next to the pull down.
Mass Update
The Mass Update feature is used to make updates to course or section information en masse. Only editable fields can be mass updated.
When mass updating the Master Schedule Report, be sure you have filtered the report to only view the items that need to be updated. Even though you can only see one page of the report, this feature mass updates all pages.
To mass update using the master schedule report first select the tab you would like to mass update.
Use the filters to isolate the group of data you would like to update.
Click Mass Update.
In the Mass Update pop-up window, select the Column to update.
Enter or select the Value.
Click Update.
The column is updated with the value entered. The fields where the value was changed from the original value are highlighted in yellow.
Click Save