Overview

The Requests Reports are useful for monitoring course requests and planning sections. The six reports included on this screen are Requests by Course, Print Requests by Student, Print Requests by Course, Duplicate Requests, Students with too many Requests, and Students with too few Requests.

To access the Requests Reports navigate to Scheduling > Request Reports.

Requests by Course

Requests by Course tab, displays information such as the subject, course, course number, total seats, number of sections (with total seats and section count derived from the previous year's section seat allocations), current demand (number of requests), alternate requests, inclusion requests, requests categorized by grade level, additional filled seats, and extra seats. The "additional filled seats" metric denotes the count of students already scheduled into the course without a formal request. A negative value in the "Extra Seats" column signals insufficient seating based on section and seat number parameters.

Click on the underlined values to view the specific students who requested selected courses.

Print Requests by Student

The Print Requests by Student tab is used to print student requests sheets for individual students or for a group of students.

In the Search Screen, enter search criteria to locate the student or group of students and click Download Requests Sheets.

The report will generate a PDF for each student. Each sheet will show the course title, credits, course number and priority.

Print Requests by Course

The Print Requests by Course tab is used to print a list of students who have requested specific subjects or courses.

To print a list of students who have requested certain courses, select the Courses.

Select the Format. Selecting PDF will generate a PDF that can be saved to your computer or printed. Selecting List will display a list of the students that can be exported.

To limit the results by team, select the Team.

Select a Letterhead Template, if one is set up for printing requests.

To limit the results to a specific student group, select the Student Group.

Select Include Inactive Students, if desired.

Click Download Class Lists.

The report will display Student Name, Student ID, Grade level, Course, Course Num, Elective Priority and Inclusion indicator.

Duplicate Requests

The Duplicate Requests report lists students who have more than one request for the same course. If courses have the same course number but are housed in different subject folders, these will not display as duplicate requests. For districts that add an extra digit to a course number, these will also not display as duplicate requests.

Do Not Schedule

Click the Do Not Schedule Requests tab.

The student name, grade level, student ID, and course are listed. The Do Not Schedule column displays a Y to indicate the course request was marked as "Do Not Schedule."

Students with Too Many Requests

The Students with too many Requests report displays students with more requests than allowed based on the number of semesters and periods scheduled in a school day (periods are selected at the top of the report). Requests with a priority of 2 or higher are not included in the totals since they are alternate requests.

To begin, use the student search to locate the student or group of students you would like to view.

The Periods in the School Day at the top of the screen come from the periods set up in Setup > Periods. The periods that are marked as Required for Scheduling in the period setup will be automatically selected by default in Students with too many Requests.

Deselect any periods not used for complete scheduling. The report displays the Student Name, Student ID, Grade Level, Number of Requests, and Number of Credits. The system counts requests in the following manner:

If sections are created for a course requested as full year, the system counts the request as 1
If sections are created for a course requested as a semester, the system counts the request as 0.5
If sections are created for a course requested as a quarter, the system counts the request as a 0.25
If no sections are built for a course, the system looks at the Course Length field set on the course. If the Course Length is set to Automatic, the system will look to the "Default Course Length" system preference.

Click on the student's name to see their individual requests screen.

Students with Too Few Requests

The Students with too few Requests report displays students with fewer requests than needed based on the number of semesters and periods scheduled in a school day (periods are selected at the top of the report). Requests with a priority of 2 or higher are not included in the totals since they are alternate requests.