Overview of Scheduler
The Scheduler uses the master schedule you have created and combines it with student requests to generate the highest percentage of filled requests, resulting in complete student schedules.
Before using the scheduler, you will need to resolve all Master Schedule issues listed on the builder reports.
Running the Scheduler
Once you have built your master schedule you are ready to run the scheduler. The scheduler is located under the Scheduling Menu > Run Scheduler.
There are a few selections to consider before you run the scheduler:
(a) Delete Current Schedules- Check this box if you have already run the scheduler and would like to delete the student schedules and start fresh
(b) Grade Level- This pull-down allows you to schedule grade levels separately. For example, you can schedule all your 12th graders first.
(c) Override Period Links between Semesters- Checking this box will allow the scheduler to schedule students in a different period for Semester 1 and 2. Students will remain with the same teacher. *This option will only appear if the system preference under scheduling “Enable the options for splitting sections in the scheduler” is checked.
(d) Override Period and Teacher Links between Semesters- Checking this box will allow the scheduler to schedule students into a different period and teacher for Semester 1 and 2. *This option will only appear if the system preference under scheduling “Enable the options for splitting sections in the scheduler” is checked
(e) Override Team – Checking this box will allow students to be scheduled into a class outside their assigned team.
(f) Override Seat Counts- Checking this box will allow the scheduler to fill any number of students into sections even if there is a seat count set. This is useful to determine which periods might need additional sections and where sections should be dissolved and moved to a different period.
(g) Scheduler into Sections Meeting within These Semesters- Check the box next to the marking period you would like scheduled.
Scheduler Priorities
The tab titled Scheduler Priorities is school-specific and may be beneficial for schools to have control over which course subjects take precedence when running the Scheduler (This requires a separate permission)
By default, the Scheduler will schedule students based on the sort order of the Graduation Subjects setup in the Graduation Requirements. This option for Scheduler Priorities allows a school to override those settings and assign a priority to a Grad Subject.
This arrangement will stay each time the scheduler is run unless it is manually re-ordered. This screen will autosave as changes are made.
Once all of your selections have been made, click the OK button to run the scheduler.
Scheduler Results
Each time you run the scheduler you will see a results pane when the scheduler has completed. The results pane will tell you the total number and percentage of your student requests that the scheduler filled as well as the total number and percentage of students fully scheduled.
Two of the loading reports will also display as tabs on this screen: Courses with Unfilled Requests and All Unfilled Requests.
This is a great place for you to start cleaning up the remaining requests.
As you resolve scheduling issues you can re-run the scheduler. Use the Loading reports, located under the scheduling menu, to further identify issues.
** I would not expect to get much higher than 80% scheduled before you switch over to hand-scheduling students.**