Report Card Prep

Overview

Prior to generating reporting cards it is important to make sure that all teachers have posted their grades and that teachers sign off on verification of the grades that were posted.  This article covers the Teacher Completion Report, which shows teachers who haven't posted grades and the Print Grades Verification Sheets, which shows a comparison of gradebook grades to posted final grades.

Teacher Completion Report

The Teacher Completion Report is used to view the teachers who have not yet posted final grades or standard grades for the marking period.

Navigate to the Grades menu, click Teacher Completion.

When the report is displayed, the Final Grades tab is selected by default. To review Standard Grades posted, click the corresponding tab.

 The teachers who have not posted final grades for at least one period in the selected marking period are listed. Each period is listed as a column. A red X in a column indicates the teacher has not posted all grades for that period.

To change the marking period of the report, click the desired marking period at the top of the report.

To post grades on a teacher's behalf, click the red X.

The Post Final Grades (Teacher Programs) or Post Standard Grades (Teacher Programs) is opened in a pop-up window where you can post grades.  

Print Grades Verification Sheets

The Print Grades Verification Sheets screen is used to compare teachers' gradebook grades for a marking period to their posted final grades. The sheets can be printed for teachers to review and sign to ensure their posted final grades are correct. A signature line is included on each sheet. 

Navigate to the Grades menu, click Print Grades Verification Sheets.

1. To print verification sheets for a specific Teacher, select the teacher(s) in the pull-down. To print for all teachers at the school, leave the pull-down blank.
2. Select the Grade Level(s) for which to print verification sheets. To print for all grade levels at the school, leave the pull-down blank.
3. Select the Terms for which to print verification sheets. The marking period selected at the top-right of the screen will automatically be selected. To verify a set of marking periods, select all the ones that apply.
4. Select the Terms for which to print verification sheets. The marking period selected at the top-right of the screen will automatically be selected. To verify a set of marking periods, select all the ones that apply. Select Comments to include the comments the teacher posted for final grades.  Select Conduct to include conduct grades the teacher posted for final grades. Select No Gradebook Grades to only display the posted grade for the term. Select Calculated Gradebook Grades to display the calculated grade for the term. For example, for Semester 1, Focus will calculate the semester grade with the posted quarter 1 grade and the current quarter 2 Gradebook grade. Select Stored (DT) Gradebook Grades to display the stored Gradebook grade for the term along with the posted grade.  Select Include Inactive Students to include inactive students on the verification sheets.
5. Edit the Directions text box to customize the directions to teachers. The directions are printed at the top of the verification sheets.
6. To print verification sheets for specific courses, enter the course numbers in the Course Numbers to Include text box, one course number on each line. To exclude certain courses, enter the course numbers in the Course Numbers to Exclude text box.

7. Click Create PDF to generate a PDF of the verification sheets. Click Create CSV to download a CSV file of the verification sheets to your computer.  

   When "Create PDF" is clicked, a PDF preview of the verification sheets is displayed, which can be saved to your computer or printed. The gradebook grade will display in red font if it is different than the posted final grade. If a grade posting scheme is used to calculate a grade for a marking period, a Calculated column will also display estimating the marking period average.

   When "Create CSV" is clicked, the CSV file is downloaded to your computer. The CSV file contains the same columns as the PDF version.

   To return to the Print Grades Verification Sheets screen, click Return to Focus.