Overview
There are times when posted grades need to be updated after the posting window has been closed.
Focus provides a few different ways grades can be updated. Your school/district may have a policy about how grade changes can be submitted.
You will need to generate a new report card if a grade change is made after report cards have been printed/published.
Grade Change Request System
The Grade Change program allows teachers to electronically request that a posted grade be changed after the grade-posting window has closed. The students posted grades will be updated once the request is approved. Details can be found here https://paec.zendesk.com/hc/en-us/articles/37355822373901-Grade-Changes-Teachers.
Approving a Grade Change Request
The Approve Grade Changes screen allows administrators to approve teacher requests to have report card grades changed after the grade-posting window has closed. Administrators will receive a Portal alert stating how many grade change requests are awaiting review.
From the Grades menu, click Approve Grade Changes. The Approve Grade Changes screen can also be accessed directly from the Portal by clicking the portal alert.
The Approve Grade Changes screen is displayed. Previously reviewed requests are listed, but cannot be edited. New requests pending review are listed at the top of the table.
Click Approve or Deny in the Status column to approve or deny the grade change request.
Your changes are auto-saved. When a request is approved, the grade and GPA is updated in the database and is reflected on the Final Grades, GPA, & Class Rank screen and in report cards.
Teacher Programs
Administrators have the ability to change grades through Teacher Programs.
To do this navigate to Users > Teacher Programs > Request Grade Changes. Select the teacher who has a student that needs a grade change. Focus will bring you to their Request Grade Changes screen. Use the course pull-down menu to select the course.
Locate the student and grade that should be updated. Update the grade record and click Save.
Re-Opening Marking Period Posting Window
We do not recommend opening the posting period unless there are numerous teachers that need to submit grade changes. You may have to contact your MIS staff to request posting window changes.
Each marking period has a posting window begin and end date. Extending the Grade Posting Ends date will reopen the marking period posting window.
Manual Grade Changes
Corrections can be made manually from the posted grades screen for the applicable marking period.
To update the students posted grades navigate to Grades > Final Grades, GPA, and Class Rank. Search for the student whose grades you would like to update. If the screen opens on the the Grades Summary screen, click View Detailed Report.
Next, select the marking period from the pull-down in the top right-hand corner that the grades you would like to update are posted in. Doing this will make the selected marking period available on the grades tab. Select the correct marking period from the grades tab and locate the grade that needs to be updated.
Click on the percent field of the grade you would like to update and enter the updated percent grade. Click the tab key. The letter grade will now update. Click Save.
Note: You may also be prompted to enter a reason code for the grade change you are making. This depends on how the preferences are set up in your districts.
Now that you have updated the students posted grades rerun the report card to see the new grade.